Annual General Meeting (AGM)

NOTICE OF ANNUAL GENERAL MEETING

Company number: 268081
Scottish charity number: SC014949

NOTICE IS HEREBY GIVEN that the Annual General Meeting of the Company (which is a Scottish charity) will take place at Dundee International Women's Centre, Unit 9B, Manhattan Business Park, Dundonald Street, Dundee, DD3 7PY on Monday 29th January 2024 at 5pm with the official business commencing at 5.15pm.

Any other associated papers will be sent out via email to invited attendees on Wednesday 17th January 2024.

The Annual General Meeting will take place for the following purposes:

• To approve the minutes of the last Annual General Meeting of the Company which took place on Monday 23rd January 2023
• To receive and consider the Annual Impact Report and Accounts of the Company/Charity for the years ending 31st March 2021 and 31st March 2022
• to consider the appointment and/or re-appointment of Auditors
• to authorise and reappoint the Auditors
• To undertake any other business of the Company

Notes: -

The Chair of the Annual General Meeting should be the Chair of the Board of Directors and if she is unable to attend then the Board of Directors should elect one of their number to be Chair of the AGM.

Attendance:

• Every member has the right to attend, speak and vote.
• All members of the Board of Directors have a right to attend and speak.
• Any member entitled to attend and vote at the above meeting is entitled to appoint another person (who need not be a member of the Company) as her proxy to exercise all or any of her rights to attend, to speak and to vote in her place.
• A Full Member who wishes to appoint a proxy to vote on her behalf at the above meeting shall: -
• lodge with the Company at the Company’s registered office, a written instrument of proxy signed by her or shall
  send by electronic means to the Company at mail@outgoing-show.flywheelstaging.com an instrument of proxy
  providing (in either case) the instrument of proxy is received by the Company at the relevant address not less than 48 hours before the time for holding the meeting.

• A member may not appoint more than one proxy to attend the above meeting.
• Dundee International Women's Centre’s Quorum is 15 members entitled to vote before any business shall be dealt with. This can be made up of general members and Board of Director Members including a proxy for a member.

If you have any questions or require any further information, then please contact Kristina Piggott, Manager Strategy and Operations.
kristina@outgoing-show.flywheelstaging.com.